How to remove the purchasing info record from the system?

Follow the below steps:

1. Flag Info-Records for deletion (ME15)

This will Set the Deletion Flag only in Purchase Info Record.

Once Deletion Flag is set you need to Archive them Using SARA with Archiving Object MM_EINA which will delete the Info Records from the Database.

2. Run the archiving program - RM06IW30 (Menu path -> Logistics - Materials Management –Purchasing - Master Data - Info Record - Follow on Functions - Archive)

Create Archive File: Info Record:

a) Select Action: Archive and enter a new Variant, for example: Z_EINA_ARCH_ 01, press 'Maintain'

b) On selection screen enter the data range (Vendor, Material, etc.) you want to archive.

c) Deselect the 'Test' flag if you don't want to test first.

d) Press green back-arrow and enter the description of this new variantt on the screen which follows.

e) Save the variantt which brings you again to the selection screen. Press green back arrow again.

f) To start archiving process (batch-job), press the 'Start Date' button and select the time when you want to start this process. Select 'Immediate' for instant processing and press the 'Save' button on the bottom of the Start Time' window.

g) Select the 'Spool Parameter' button and save entries. Eventually enter a valid printer to have the result outputted.

h) You are ready now to start the process. Press the 'Start' button and monitor the success with the 'Job Overview' button You can also go the 'fast path' by using transaction SE38, program RM06IW30 to archive info records. For large data archiving, use the background jobs and run those during off-peak times. If you run the program online, you will see a confirmation on the status bar telling 'New Archive file created:.... ' 

Delete Archived Records: Info Record

a) Follow the menu path: Tools - Administration - Administration - Archiving

b) Select the Object Name MM_EINA for info records

c) Select the menu button 'Delete'

d) Select the menu button: 'Archive Selection'

e) Click the archive created in previous step

f) Select Start Date for process and Spool Parameters for output

g) Submit selection.

h) Check status by pressing the Job Overview button 

SAP MM Reference Books:
SAP Material Management Interview Questions, Certification and Configuration Books

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SAP MM Purchasing

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