Approve and Release of PO

How to approve release of POs based on value of items. How do I set this up in SAP?

SAP Menu -> Logistics -> Materials Management -> Purchasing -> Purchase Requisition -> List Displays -> General

- Use the dynamic selections and select the Release indicator field. 
- Look for documents with the release indicator S (blocked).
- Position the cursor on a blocked requisition item and choose Goto -> Release strategy

You will see something like:
RELEASE GROUP            11
RELEASE STRATEGY     Y1
RELEASE CODES
FINAL RELEASE SU GE

Take a look at the Customizing settings for the release procedure for purchase requisitions (with classification).

On the basis of which criteria was release strategy Y1 assigned to the requisition items.

SAP Customizing Implementation Guide -> Materials Management -> Purchasing -> Purchase Order -> Release Procedure for PO -> Define Release Procedure for PO
- Choose Release Strategies

The criteria on the basis of which a requisition item is blocked are shown under Classification.

According to strategy ZZ, a requisition is blocked if the following criteria are satisfied:
- Account assignment category F
- Material group        004
- Plant 6101
- Purchasing group 001
- Requirement tracking number 
- Total value of item > 10.00 EUR
- Document type NB (purchase requisition)

The release prerequisites for release points SU and GE can be seen under Release Prerequisites.  The table shows that there are no prerequisites for release with code SU.

There is one prerequisite for release with code GE.  SU must have effected release before GE is able to do so.

The possible release statuses of a Puchasing item can be seen under Release Statuses. A purchase item that has been released with code SU has the release status blocked.

A requisition item that has been released with code SU and GE has the release status RFQ/Purchase order.

Approve all blocked purchase order items with release code SU.

SAP Menu -> Logistics -> Materials Management -> Purchasing -> Purchase Requisition -> Release -> Collective Release

Select all requisitions and choose List -> Save Release

SAP MM Reference Books:
SAP Material Management Interview Questions, Certification and Configuration Books

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SAP MM Purchasing

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SAP MM (Materials Management) Configuration Hints and Tips

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